Undersecretaries Helper Secretaries Bureau and Assistance Administrators Regional Manager Educational Institutions Section Superintendents Community Elementary and Secondary Colleges Mind All Others Involved
Posted on 8.10.2021 in american dating reviews

Undersecretaries Helper Secretaries Bureau and Assistance Administrators Regional Manager Educational Institutions Section Superintendents Community Elementary and Secondary Colleges Mind All Others Involved

1. The team of degree (DepEd) fears the enclosed instructions about transport of Learners’ Faculty Records, which establishes common activities and practices about ask, and release of learners’ kind 137 (lasting tape) and type 138 (Report cards) overall open public schooling all over the country.

2. This insurance policy will ensure the clean and effective seeking and launching of learners’ faculty record without inconveniencing the learners and mothers.

3. All DepEd Orders and other associated issuances, regulations and rules, and specifications, which can be contradictory with this particular approach, were hereby repealed, rescinded, or modified accordingly.



I. Reason

There have been two fundamental college files that visually show the learner’s visibility and academic and extra-curricular standings: kind 137, referred to as lasting tape, containing the learner’s account and historic scholastic report, and kind 138 as well as the review Card showing the educational performance of a learner in a given class yr. DepEd Purchase Number 8, s. 2015, the class room analysis rules, given the guidelines the data as included in Forms 137 and 138.

Version 138 is given to marks 1 to 10 students every grading stage while score 11 to 12 will get it every stop semester. To the end of the school seasons, Form 138 is definitely a required file for a learner enroll to a higher score amount while it in addition suggest the learner’s marketing standing. On the flip side, class bodies obtain the discharge of kind 137 of levels 1 to 12 students exactly who transfer to a new school or move from primary to additional.

In lack of conclusive practices, the procedure of seeking and issuing of formal school lists of learners differs per class. This policy shall decide the systems as implemented from faculty in managing the learner’s faculty papers when students join, move education, and request essential paperwork other people relevant needs.

II. Setting associated with Insurance Policy

This arrange is designed to establish typical steps and practices during the request and launch of students’ Form 137 (lasting Record) and type 138 (state credit) throughout education and colleges Division workplaces (SDOs) nationwide.

III. Meaning Of Keywords

  1. Type 137 (long lasting Record) – long-term class learner report expressing the traditional academic and co-curricular record belonging to the learner
  2. Version 138 (document Card) – post exhibiting the scholastic capabilities of a student in a provided faculty seasons
  3. Getting Faculty – the college requesting for your long-term information of a moving learner
  4. Originating class – the school publishing the long-lasting lists of a transferring learner

IV. Strategy Statement

The division hereby determines the regular activities and standards in seeking and delivering of learner’s faculty files. This process sticks to the DepEd’s view, purpose and basic prices and subscribes to the ideas of:

a. absolutely free, premium fundamental degree;

b. visibility and liability;

c. convenience and appropriate launch american dating app of learners’ school data; and

d. Security and privacy of students’ files.

Information on Learner’s College Reports

This approach describes the typical practices into the move of students’ university registers. This coverage advice the systems in asking for the lasting college data (kind 137) for an effective pass of documentation without inconveniencing the mother and father and the learners.

So that the successful release and move of learners’ faculty registers, these will probably be seen:

a. The transfer of files of learners should be made easy and rapid without encumbering the learners and parents. However, this absolutely will not endanger the privacy and safety of school lists.

b. Receiving institutions shall lock in all long-term data (kind 137) of all the incoming learners ahead of the close of very first grading period. For transferred-in learners inside faculty yr, exchange of records will be secure thirty days (30) from the first day of faculty presence.

c. students and/or their particular adults or guardian will not be permitted to hand-carry the long-term documents (kind 137) around the receiving college.

d. If there is unavailability of Form 137 from settings beyond our very own controls, the document on marketing promotions (college version 5) may be used as alternative, you’ll find within universities unit workplace (SDO).

age. The Learner Critical information System (LIS) will be employed as system when you look at the request and release of learner school reports; ergo the exchange shall firmly generally be between the obtaining and originating education simply.

The subsequent procedures ought to be used to assist in the request and release processes:

A. School-to-School Move of Type 137

The bulk of transactions on send of learner’s university tape ordinarily occur during enrolment duration and as soon as the starting of training courses. To support the clean and fast send of files, the flowchart below describes the entire process of request and launch of students’ Form 137between the obtaining university and originating school;